DMS Enhancements

1. Worked on Search Database naming convention 

   • Applicable to fresh installation only – In this release, on installing fresh Document Management System (DMS), system will create a search database (VSEARCHDB) with a dynamic name. 

   • It has no impact on already installed DMS search database, it will update it as earlier. 

2. Drag and drop features added to upload documents 

   • User can now Drag and Drop files into DMS form. User can drag selected file(s) on user defined folder or if user is already in a folder then on its area and drop it to upload into it. 

   • Please check below images for references. 

Open

Open

Added allowed file extension  configuration for upload documents 

• User can now configure system to allow file certain types extension in System Config. 

• Only those Documents/Files will be uploaded which are allowed in System Config. 

• If there is no extension configured then system will allow all files to be uploaded. 

• For Email fetching, system will give priority to extensions allowed in Auto Upload Setting Window. 

• If there is no extension configured in Auto Upload Window then system will check extensions in System Config. 

• Please check/Follow below steps 

  • Login with Super User. 

  • Go to System Config Window. 

  • Go to ALLOWED_FILE_EXTENSION record. 

  • Add desired extensions. You can add multiple extensions using comma (,) as separator. 

  • Example: .txt,.png,.pdf 

Bug fixes 

• Fixed design bugs. 

• Moved client-side queries to server side. 

• DMS web service function bug fixes - added new return values for document created and document updated variable. 

• Fixed digital sign query. 

1. Bug Fixing 

   • Updated field placement on VADMS Auto Upload Setting. 

    

1. Folder and Document Sorting 

• In this released, we have added folder sorting feature and also repositioned document sorting 

  • User can now sort folders by using sort dropdown right top as market yellow in below image.

• Document sorting is repositioned at top of the document section. User can use sort dropdown as shown in below image market as yellow. 

• Email attachment fetch date wise.  

• If user wants to fetch mails from particular date then, he/she can set date in "From Date" column.  

1. Bug Fixes

   • In new release postgres database queries bugs fixed for digital signature. 

   • Handled more naming conventions in queries to restrict unnecessary log entries in log files. 

   • Added module check for push notification. 

    

1.Document View Security 

• In this released, we have enhanced document links security.  

  • Security has been implemented to view document's link. 

  • Security has been implemented for document and folder link. 

2. Bug Fixing 

• In new release some minor bugs has been resolved. 

1.Document Preview 

In DMS, user can see instant preview of uploaded document. This preview appears on right side's meta data panel. Document's first page is captured as preview image. If user checkouts document and upload a new document as version then preview of newly uploaded version will be shown as first. User can navigate to different versions of document and preview of that version document will appear. 

On above image user can see instant preview of document. 

2. Digital signature version wise 

In this release, Vienna has updated digital signatures working. Now instead of creating a new document after signing the document there will be a new signed version of document. For this user must have read and write permission on document. 

As shown in above image now there is a new version of document after signing it. There will be an sign icon on document stating it's been signed. Also signed version will show signed badge. 

User can also sign the already check out document. 

The version which is not signed will not show signed badge as above. 

This digital sign feature is now extended to DMS web service as well, and user can use DMS web service methods to sign the document. Please check  DMS Web Service Document for further information. 

3.Push notifications and email for document signed 

In this release, Vienna has introduced new feature of push notification for documents. User shares a document with other users for signing (Digital Signature) then after all receiving user signs the document then sender will get E-Mail as well as push notification on his mobile. This depends on the notification setting of that sender. Required Mobile Support Version 1.0.4.0 or higher (For more details refer to User Manual - Mobile Support  (Web view) or Framework section "Enhancement with Version 1.0.4.0"). Two new DMS tables are also introduced to support this feature. 

Tables: 

VADMS_ShareFromUser 

VADMS_ShareToUser 

Messages: 

VADMS_ESignSub 

It is used as E-Mail subject and push notification subject. User can change it from message window as per his requirement. 

VADMS_ESignBody 

It is used as E-Mail body and push notification body. User can change it from message window as per his requirement. 

In other case receiver can further forward this document to another user to sign on his/her behalf. In that case sender as well as original sender will get E-Mail and notification on mobile. This forward further to sign on behalf option is available through VA mobile app only. 

4. DMS dot net framework updated to 4.8 

DMS is updated to dot net framework 4.8 

5. OCR updated to support 64 bit  

OCR is updated to support 64 bit operating server (If your application pool is configured to 32bit to true in IIS then please revert it to false). 

6.Extended web service 

DMS web service is now extended with new methods. Please check latest DMS web service document. 

7.Fixed bugs and improvements 

In new release some minor bugs has been resolved.