Auto Cheque No

Owned by Gaurav
Last updated: Jul 27, 2023
2 min read

Overview 

Auto Check No feature generates a check number at the time of creating accounts payable documents. The user can adjust the height of the bottom tab by drag and drop. 

Product Version and dependency 

Auto Check No feature is supported by the below-mentioned modules:  

  1. Vienna Advantage Framework Version - 4.1.0.0 

  2. Vienna Advantage Upgrade 4 - 1.0.10.0 

  3. Vienna Advantage base files - 1.0.13.0 

 

After modules are download below mentioned field will display 

S. No 

Field Name 

Window 

Tab 

Description 

1 

Check No Auto Controlled 

Bank 

Account 

If this checkbox is checked, then the system will generate a check number automatically on the payment window when the respective bank account is selected.  

2 

Start Check No. 

Bank 

Bank Account Document 

This field indicates a starting check leaf number. This number can't be greater than "Current Next". 

  1.  

End Check No. 

Bank 

Bank Account Document 

This field indicates the ending check leaf number. This number can't be less than the starting number. 

4 

Priority 

Bank 

Bank Account Document 

This field indicates the check series to be used first. Smaller priority will use first. Users can't create more than one record with the same priority. 

 Points to Remember 

  1. Check number will generate if  

    1. Document Type as "AP Payment" and "Payment Amount" is positive  

    2. Document Type as "AR Receipt" and "Payment Amount" is negative  

  2. Check number will not generate if  

    1. When "Check No Auto Controlled" checkbox is checked but not done any configuration on "Bank Account Document" tab. The system will not allow to complete the payment for the respective bank account.  

    2. When "Check No Auto Controlled" checkbox is checked and "Current Next" crosses the "End Cheque No". The system will not allow to complete the payment for the respective bank account.  

  3. Record can't be save on payment window without check number, if "Check No Auto Controlled" checkbox is not checked on selected bank account. 

  4. If the user fills check number and configuration is done against selected bank account for auto check number generation. On completion of the document, the check number filled by the user will get replaced.  

  5. The payment gets created in the system in different ways. This feature will only work when payment is created via "Payment Form" and "Payment" window. 

 Steps to Use Auto Check No 

 To generate check number automatically, the user needs to follow below-mentioned steps; 

 

  1. Open "Bank" window from menu 

  2. Fill the mandatory fields on "Bank" window 

  3. Navigate to "Account" tab, enter the mandatory fields and check "Check No Auto Controlled" checkbox 

  4. Navigate to "Bank Account Document" 

  5. Fill following fields "Name", "Payment Method", "Current Next", "Start Check No", "End Check No" and "Priority" 

  6. Open "Payment" window from menu 

  7. Add a new record and fill the mandatory fields. "Bank Account" and "Payment Method" must be the same that is used in the above steps 

  8. On completion of the document, the system will generate check number automatically.