Enhancement in version 1.0.8.0

Owned by Yogita Rani
Last updated: May 28, 2024
4 min read

DATA MARKING FILE WINDOW 

After completing the tenant setup & updating all the modules, the user should navigate to the Data Marking File window. There, they should create a new file with a specific name and assign a particular role as needed. 

To Go to the Data Marking File, the navigation path is given below: 

Go to the main menu of the VA System. > Find the Search Utility in the menu. > Type "Data Marking File" into the Search Utility. > Press Enter or click the search icon. > The Data Marking File screen will appear at the top of the search results: 

  1. Click on the “Data Marking File Screen” to open the " Data Marking File " from the menu. 

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  1. Once the Data Marking screen opens, the user have two options whether to Add New file and View Existing Files.

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Add New File

  1. Once the Data Marking Screens open, click the "Add New File" button to create the file.

  2. After clicking on the ‘Add New File’ button, a new screen will appear on the user’s screen as mentioned below screenshot:

a)  It requires the user to choose the role for which they generated the record.

b)  From the dropdown, the user must choose whether to select a new or existing file. If the user selects “Create New”, they have to provide the name of the new file.

c)  On the other hand, selecting "Select Existing" from the dropdown means the user chooses a file that hasn't been processed yet. The data from this file is then imported for another role that was created previously.

NOTE: The default file name displayed includes the Prefix “DM” followed by today’s date plus a random number , but the user has the option to change it.  

 

  1. After filling in all the required information, click the ‘Save’ button to save the record.

  1. Once the record is saved and another user is working with the same role, then they receive the information message as mentioned below:

  1. After saving the record, a recorder indicator appears at the top of the user’s screen, indicating that the data created by the user for import is recorded in the created file, as shown in the screenshot below:

NOTE: When the file is marked as inactive, the recorder will automatically stop.

NOTE: User can access the Data Marking File window by clicking on the plus button located on the top left side, where the recorded file is displayed.

View Existing File

  1. When the Data Marking Screens open, click the "View Existing File” button to view the file.

  2. After clicking on the “View Existing File button”, a new screen will appear on the user’s screen as shown in the screenshot below:

  1. In this screenshot, users can check the file status. If data from a file has been imported into another role and a new file is subsequently created, the "processed" checkbox is automatically set to true.

 

NOTE: Once the "Processed" checkbox is set to true, that file is not used for recording purposes