Overview

This guide contains the information needed to use VIENNA Advantage Procurement Module.

Intended Audience

This document is intended to provide information to end-users on how to use the VIENNA Advantage procurement module.

Defining Warehouse

Defining a Warehouse is the process of defining and organizing the physical locations used to store inventory and the logistic processes used to replenish that inventory. In VIENNA Advantage, the user can define multiple warehouses for the respective Organization. (To know more about Organizations - Please refer to Organization Setup Guide).

Each warehouse should have at least one locator but a warehouse can have more than one locator; Locators are specified locations within the warehouse where the actual product is stored. Some examples of locators are Receiving Locator, Storage Locator, Shipping Locator, etc.

Use the Warehouse Structure screen to define a new warehouse in the system.

Or search for ‘Warehouse Structure’ in the search utility available in the menu itself.

The following screen appeared once the system opens the Warehouse Structure screen:

The user can click on the 'New Record' icon to create a new warehouse in the system.

• Tenant: The Tenant is automatically filled by the system.

• Organization*: Select the Organization from the dropdown field.

• Name*: Enter the Name of the respective warehouse.

• Warehouse Code: Enter the code for the respective warehouse (This code cloud be a shortcode for this warehouse) if left blank then the system will auto-assign a numeric code to the respective warehouse.

• Description: Add a short description of the respective Warehouse.

• Address*: Enter the Physical Location/Address of the Warehouse.

• Element Separator*: Enter the element separator to delimiter the structure of the warehouse and locators (For example: )

• Do Not Allow Negative Inventory: Select this option to make the warehouse to do not allow negative stock transactions for the respective warehouse.

• Drop Shipment: Select this option to make this warehouse to be used for Drop shipments.

• Allow Blanket Order: Select this option if user needs to record Blanket Orders in this warehosue.

• Requisition Fulfillment Rule: Select the rule to fullfill the requisition from the respective warehouse such as “Full” or “Partial”. (For Example: )

• Source Warhouse: Select the source warehouse from the drop down list, selected warehouse will be used to full the replenishment for this warehouse.

Defining Locators

Locators are specified locations within the warehouse where the actual product is stored.

To define a Locator of the respective warehouse, fill in the information in the Locator tab.

The following screen will appear once the user navigates to Locator Tab:

The user can click on the 'New Record' icon to create a new locator for the respective warehouse.

• Tenant: The Tenant is automatically filled by the system.

• Organization: The Organization is automatically filled based on the warehouse, as the Locator belongs to a specific Warehouse and will inherit the organization from the parent record i.e. warehouse.

• Locator Name*: Enter the name of the respective locator.

• Locator Code: Enter the code for the respective locator (This code cloud be a shortcode for this warehouse) if left blank then the system will auto-assign a numeric code to the respective warehouse.

• Relative Priority: Add a short description of the respective Warehouse.

• Aisle: Enter the Aisle position of this locator.

• Bay: Enter the Bay position of this locator.

• Row: Enter the Row position of this locator.